Schedule Based Restrictions - Revision history

Joel at 20:43, 20 May 2024

2024-05-20T20:43:00Z

Joel at 21:36, 11 December 2023

2023-12-11T21:36:54Z

David at 14:46, 4 August 2020

2020-08-04T14:46:45Z

David at 20:50, 3 August 2020

2020-08-03T20:50:03Z

David at 19:51, 27 February 2018

2018-02-27T19:51:34Z

David: Created page with "When Schedule Based Restrictions are turned on, employee schedules are downloaded to the HandPunch to restrict the times that an employee can punch. This can reduce unauthoriz..."

2018-02-27T19:46:58Z

Created page with "When Schedule Based Restrictions are turned on, employee schedules are downloaded to the HandPunch to restrict the times that an employee can punch. This can reduce unauthoriz..."

New page

When Schedule Based Restrictions are turned on, employee schedules are downloaded to the HandPunch to restrict the times that an employee can punch. This can reduce unauthorized overtime as well as early “in” and late “out” punches. An employee’s individual schedule is used to restrict access. A separate schedule is defined for each employee providing the ultimate in flexibility. The software synchronizes with the HandPunch approximately every 5-10 minutes, to provide the HandPunch with the most accurate and live scheduling updates.

By default, the HandPunch will not accept “in” punches earlier than 7 minutes to the start of the schedule and “out” punches after 7 minutes to the end of the schedule. It will If an employee attempts to punch in earlier than 7 minutes, or late out after 7 minutes, they will get an error at the HandPunch which will read, '''“TIME RESTRICTION”'''.

If the employee was supposed to be at the facility but their schedule has not been updated yet in the scheduler (i.e. on a weekend), the employee should notify a higher authority, or someone with time card access, of the exact time of their arrival or departure. This person can then add the restricted punch manually on their time card.

To avoid the above scenario, staffing coordinators should make schedule changes in the scheduler as soon as they are aware a change, to minimize time zone restrictions at the clock. Once the employee punches and gets restricted at the clock, their punch will need to be added manually.

Even after an employee’s punch has been restricted, it is a good practice to have the staffing coordinator update the employee’s schedule in the scheduler for accuracy’s sake.

A report can be run to see all punches that have been rejected due to the time zone restriction. This report displays verified punches made at the time clock that were outside of an allowable punching time zone. See image below:

← Older revision		Revision as of 20:43, 20 May 2024
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−	By default, the HandPunch will not accept “in” punches earlier than 7 minutes to the start of the schedule and “out” punches after 7 minutes to the end of the schedule. ~~It will~~ If an employee attempts to punch in earlier than 7 minutes, or late out after 7 minutes, they will get an error at the HandPunch which will read, '''“TIME RESTRICTION”'''.	+	By default, the HandPunch will not accept “in” punches earlier than 7 minutes to the start of the schedule and “out” punches after 7 minutes to the end of the schedule. If an employee attempts to punch in earlier than 7 minutes, or late out after 7 minutes, they will get an error at the HandPunch which will read, '''“TIME RESTRICTION”'''.
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		+	If a schedule is set to Open-Start or Open-End then the clock will allow an extra 4 hours at the start/end.

	Clock Supervisors cannot be restricted at the clock and are able to punch at any time.		Clock Supervisors cannot be restricted at the clock and are able to punch at any time.

← Older revision		Revision as of 21:36, 11 December 2023
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	By default, the HandPunch will not accept “in” punches earlier than 7 minutes to the start of the schedule and “out” punches after 7 minutes to the end of the schedule. It will If an employee attempts to punch in earlier than 7 minutes, or late out after 7 minutes, they will get an error at the HandPunch which will read, '''“TIME RESTRICTION”'''.		By default, the HandPunch will not accept “in” punches earlier than 7 minutes to the start of the schedule and “out” punches after 7 minutes to the end of the schedule. It will If an employee attempts to punch in earlier than 7 minutes, or late out after 7 minutes, they will get an error at the HandPunch which will read, '''“TIME RESTRICTION”'''.
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		+	Clock Supervisors cannot be restricted at the clock and are able to punch at any time.

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 *When an employee goes to a clock and punches in successfully, the screen of the clock will have a green box on it that says Punch Verified and it will have your name, Clock ID, and time that you punched. The clock will also have a voice say "Verified. Thank You"
-*When an employee is trying to punch and is restricted, the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You are not authorized to punch at this time". The clock will also have a voice that will say "Previously Verified"
+*When an employee is trying to punch and is restricted, the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You are not authorized to punch at this time". The clock will also have a voice that will say "Previously Verified". This means you are attempting to punch out of your zone and are being restricted.
 *If you attempt to punch and you do not have a schedule within 8 hours of when you are trying to punch the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You do not have a schedule for today". The clock will also have a voice that will say "Previously Verified"

← Older revision		Revision as of 20:50, 3 August 2020
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	By default, the HandPunch will not accept “in” punches earlier than 7 minutes to the start of the schedule and “out” punches after 7 minutes to the end of the schedule. It will If an employee attempts to punch in earlier than 7 minutes, or late out after 7 minutes, they will get an error at the HandPunch which will read, '''“TIME RESTRICTION”'''.		By default, the HandPunch will not accept “in” punches earlier than 7 minutes to the start of the schedule and “out” punches after 7 minutes to the end of the schedule. It will If an employee attempts to punch in earlier than 7 minutes, or late out after 7 minutes, they will get an error at the HandPunch which will read, '''“TIME RESTRICTION”'''.
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		+	For a fingerprint clock, you will get one of the following three options when trying to punch:
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		+	*When an employee goes to a clock and punches in successfully, the screen of the clock will have a green box on it that says Punch Verified and it will have your name, Clock ID, and time that you punched. The clock will also have a voice say "Verified. Thank You"
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		+	*When an employee is trying to punch and is restricted, the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You are not authorized to punch at this time". The clock will also have a voice that will say "Previously Verified"
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		+	*If you attempt to punch and you do not have a schedule within 8 hours of when you are trying to punch the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You do not have a schedule for today". The clock will also have a voice that will say "Previously Verified"

← Older revision		Revision as of 19:51, 27 February 2018
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	A report can be run to see all punches that have been rejected due to the time zone restriction. This report displays verified punches made at the time clock that were outside of an allowable punching time zone. See image below:		A report can be run to see all punches that have been rejected due to the time zone restriction. This report displays verified punches made at the time clock that were outside of an allowable punching time zone. See image below:
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		+	[[File:Ruth.png]]
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		+	[[File:TZR.png]]
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		+	[[File:Report.png]]