Merge Fields

Merge fields are used in multiple places throughout the software. A merge field is identified by starting with a < and ending with a >. When used in the software, the merge field is replaced with information specific to the employee. Examples of where merge fields are used are:

• Employee Info Text
• Dynamic paths such as used for payroll file location
• Name formats for staffing sheets

Here is a complete list of merge fields:

Merge Field	Replaced With	Notes
<Employee>	The employee's first and last name separated with a space	Employee / Main tab
<EmployeeID>	The employee's ID	Employee / Main tab
<FullName>	The employee's full name including any middle name and tag	Employee / Main tab
<FullNameWithoutTag>	The employee's full name including the middle name but excluding the tag	Employee / Main tab
<FirstName>	The employee's first name	Employee / Main tab
<MiddleName>	The employee's middle name	Employee / Main tab
<LastName>	The employee's last name	Employee / Main tab
<*IfNotInHouse>	* if the employee is not in a company that is marked as being In House	Configuration / Setup / Labor Levels / Company
<FirstNameInitial>	The first letter of the employee's first name followed by a period	Employee / Main tab
<MiddleNameInitial>	The first letter of the employee's middle name preceded by a space and followed by a period	Employee / Main tab
<LastNameInitial>	The first letter of the employee's last name followed by a period	Employee / Main tab
<LastDayWorked>	The date of the latest punch made by the employee	Time Cards tab
<Union>	Displays the word Union if the employee is in the union	Determined in multiple ways based on department, union date and or Not In Union setting
<LaborLevelX> or <"Labor Level Name">	The labor level description of the level X (where X = 0 to 9) labor level or the labor level with the name provided, e.g. <Department> will be replaced with the employee's department description.	If using the numerical reference, the level is determined by looking at Configuration / Setup / System / Labor Levels tab. This is a zero based index and the order in which labor levels are displayed is not necessarily the index of the labor level. The second labor level is number 1 so <LaborLevel1ID> would be replaced with the employee's second labor level ID. For example, this might be the ID of the employee's company. The alternative syntax is <Company>
<LaborLevelXID>	The labor level ID of the level X labor level.	See <LaborLevelX> above for details. If using the labor level name then an example is <CompanyID>
<LaborLevelXDescription>	The labor level description of the level X labor level.	See <LaborLevelXID> above for details. If using the labor level name then an example is <DepartmentDescription>.
<LaborLevelXSchedulerID>	The scheduler ID of the level X labor level.	See <LaborLevelXID> above for details. If using the labor level name then an example is <FloorSchedulerID>.
<LaborLevelXPayrollID>	The payroll ID of the level X labor level.	See <LaborLevelXID> above for details. If using the labor level name then an example is <DepartmentPayrollID>.
<LaborLevelXTag>	The complete Tag of the level X labor level.	See <LaborLevelXID> above for details. If using the labor level name then an example is <CompanyTag>.
<LaborLevelXTag1>	The first Tag of the level X labor level.	See <LaborLevelXID> above for details.
<LaborLevelXTag2>	The second Tag of the level X labor level.	See <LaborLevelXID> above for details.
<LaborLevelXTag3>	The third Tag of the level X labor level.	See <LaborLevelXID> above for details.
<LaborLevelXTag4>	The fourth Tag of the level X labor level.	See <LaborLevelXID> above for details.
<LaborLevelXTag5>	The fifth Tag of the level X labor level.	See <LaborLevelXID> above for details.
<PayRule>	The employee's current pay rule ID.	Employee / Main tab
<HolidayGroup>	The employee's current holiday group ID.	Employee / Main tab
<SocialSecurityNumber>	The employee's Social Security Number.	Employee / Employment / General tab
<HireDate>	The employee's hire date.	Employee / Status tab
<ShiftCount>	The employee's current shift.	Employee / Work Pattern tab
<DailyHours>	The employee's current daily hours.	Employee / Work Pattern tab
<ShiftID>	The ID of the employee's current shift.	Employee / Work Pattern tab
<Address>	The employee's full address.	Employee / Contact Info tab
<Address1>	The employee's address 1 field.	Employee / Contact Info tab
<Address2>	The employee's address 2 field.	Employee / Contact Info tab
<City>	The employee's city from their address.	Employee / Contact Info tab
<State>	The employee's state from their address.	Employee / Contact Info tab