Difference between revisions of "Schedule Based Restrictions"

From sbv.wiki
Jump to: navigation, search
Line 10: Line 10:
 
*When an employee goes to a clock and punches in successfully, the screen of the clock will have a green box on it that says Punch Verified and it will have your name, Clock ID, and time that you punched. The clock will also have a voice say "Verified. Thank You"
 
*When an employee goes to a clock and punches in successfully, the screen of the clock will have a green box on it that says Punch Verified and it will have your name, Clock ID, and time that you punched. The clock will also have a voice say "Verified. Thank You"
  
*When an employee is trying to punch and is restricted, the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You are not authorized to punch at this time". The clock will also have a voice that will say "Previously Verified"  
+
*When an employee is trying to punch and is restricted, the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You are not authorized to punch at this time". The clock will also have a voice that will say "Previously Verified". This means you are attempting to punch out of your zone and are being restricted.
  
 
*If you attempt to punch and you do not have a schedule within 8 hours of when you are trying to punch the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You do not have a schedule for today". The clock will also have a voice that will say "Previously Verified"
 
*If you attempt to punch and you do not have a schedule within 8 hours of when you are trying to punch the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You do not have a schedule for today". The clock will also have a voice that will say "Previously Verified"

Revision as of 14:46, 4 August 2020

When Schedule Based Restrictions are turned on, employee schedules are downloaded to the HandPunch to restrict the times that an employee can punch. This can reduce unauthorized overtime as well as early “in” and late “out” punches. An employee’s individual schedule is used to restrict access. A separate schedule is defined for each employee providing the ultimate in flexibility. The software synchronizes with the HandPunch approximately every 5-10 minutes, to provide the HandPunch with the most accurate and live scheduling updates.


By default, the HandPunch will not accept “in” punches earlier than 7 minutes to the start of the schedule and “out” punches after 7 minutes to the end of the schedule. It will If an employee attempts to punch in earlier than 7 minutes, or late out after 7 minutes, they will get an error at the HandPunch which will read, “TIME RESTRICTION”.


For a fingerprint clock, you will get one of the following three options when trying to punch:

  • When an employee goes to a clock and punches in successfully, the screen of the clock will have a green box on it that says Punch Verified and it will have your name, Clock ID, and time that you punched. The clock will also have a voice say "Verified. Thank You"
  • When an employee is trying to punch and is restricted, the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You are not authorized to punch at this time". The clock will also have a voice that will say "Previously Verified". This means you are attempting to punch out of your zone and are being restricted.
  • If you attempt to punch and you do not have a schedule within 8 hours of when you are trying to punch the clock will display an Orange box which will say "Can't clock you in yet" and will also say "You do not have a schedule for today". The clock will also have a voice that will say "Previously Verified"


If the employee was supposed to be at the facility but their schedule has not been updated yet in the scheduler (i.e. on a weekend), the employee should notify a higher authority, or someone with time card access, of the exact time of their arrival or departure. This person can then add the restricted punch manually on their time card.


To avoid the above scenario, staffing coordinators should make schedule changes in the scheduler as soon as they are aware a change, to minimize time zone restrictions at the clock. Once the employee punches and gets restricted at the clock, their punch will need to be added manually.


Even after an employee’s punch has been restricted, it is a good practice to have the staffing coordinator update the employee’s schedule in the scheduler for accuracy’s sake.


A report can be run to see all punches that have been rejected due to the time zone restriction. This report displays verified punches made at the time clock that were outside of an allowable punching time zone. See image below:


Ruth.png


TZR.png


Report.png