Time and Attendance Training

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Login

1. Start the Time and Attendance 3.5 software from the shortcut provided. If you do not have a shortcut then click here for instructions.

If you are using the web version of the Time and Attendance software and your shortcut is to a website then you will see:

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If your shortcut is to the web based application file (Ta.WinAdmin.application) then it will skip to step 3.

If your shortcut is to a locally deployed application within your network then you can skip to step 6.

2. Click on Install Time and Attendance.

If you are using Internet Explorer you can skip to step 3. If you are using Chrome as your browser, you will be prompted as follows at the bottom of the browser.

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Click on Keep and after a quick download click on the Ta.WinAdmin.application.

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3. The Launching Application screen will appear.

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4. After a few seconds the Application Run – Security Warning screen will appear.

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5. Click on Run and the software will start to download.

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6. After downloading the Login screen will appear.

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Enter your Login ID and Password and click on the Log In button or press the Enter key. After successfully logging in, you will be taken to the main screen.

Please note that until the first user is setup, the software will allow access without a login ID and password.

On subsequent starts of the web based version of the software you will go from the Install Time and Attendance button directly to the Login screen. If there is an update of your software then you will be prompted again with the Application Run – Security Warning screen and the updated version of the software will be downloaded.

If you are having trouble logging in, please click here for help.


Employees

The employees list displays down the left side of the screen. Select the Home tab to return to this employees based view, if you have displayed the Scheduler or one of the Configuration screens. The top row of the employees list is a filter row. Type in part of an employee's name or their employee ID and press Enter to filter the list to employees that contain any part of the entered text.

Customize the employees list to display the employees with grouping and in the desired order in User Preferences.

You can highlight employees based on the employee have hours, exceptions or placeholders.

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Employees Group

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The employees group is the first group in the Home tab. You access the following employee-based commands from this group.

  • Add Employee – add a new employee.
  • Find Employee – search for an employee based on various criteria including clock ID and Social Security Number.
  • Collapse – collapse the employee list to display only the group headers while keeping the currently selected employee visible.
  • Expand – expand all groups so as to display all employees.
  • Refresh – retrieve an up to date list of the employees if other users have added employees.
  • Display Older Data – toggles the date based filtering of older time card and schedule information.
  • User Preferences – change the way that employees are grouped or filtered, plus other display options.

Add Employee

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Add Employee Video

Click on Add Employee to open the Add Employee screen.

Employee ID – this must be unique and is validated to ensure that another employee is not already using this ID.

Next Available ID – provides the next higher numbered ID, or use the drop down button to enter an ID as a starting point.

Clock ID – the ID used at the time clock. If the employee is non-punching, then uncheck the checkbox. The clock ID must be unique and is validated, so if the software finds a duplicate clock ID, it will add the employee, but will not add the clock ID. A popup message will inform you of this.

First Name – enter the employee's first name here.

Last Name – enter the employee's last name here.

SSN – enter it here if you want to validate the uniqueness of an employee by their SSN.

Labor Levels – the employee’s home labor levels. Entered in the Main tab if not entered on this screen. If your authorization only allows you to add employees into certain labor levels, then you will need to enter the labor levels in order to enable the Add button. Click on the LaborLevelsButton.png button for the labor levels selection screen.

Copy settings from currently selected employee – this will copy the labor levels, pay rule, base schedule, holiday group, accrual group and work pattern information settings from the currently selected employee, and assign the next available ID. Please note that no personal information will copy to the new employee.

Duplicate Employee Check – performs a check by name and SSN to identify possible duplicate entry of an existing employee. If the software finds a matching employee, but it is not a duplicate (for example, two employees have identical names), then you will need to uncheck this before clicking the Add button.

Starting Date – used as the date for the status, shift history and work pattern information.

Add Active Status Entry – adds an Active entry into the employee's status information using the Starting Date.

Add Shift Entry – adds an entry into the employee's shift history using the Shift Count, Daily Hours, Shift and Starting Date information.

Add Work Pattern Entry – adds an entry into the employee's Work Pattern information using the Starting Date. If an employee is part of the Scheduler, then select "Soft Scheduler" or "Scheduler".

Add Button

The Add button enables once you have entered the required employee information. The Employee ID and Clock ID are validated to ensure that they are both unique. The employee will not be added if another employee already uses this Employee ID. The employee will be added, but the clock ID will not be added if the clock ID is already used by another employee. In this situation, a popup message displays.

After adding the employee, the Add Employee screen will close and the employee is added to the employee list, and is automatically selected. Enter any additional employee information that you are maintaining.

Find Employee

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The Find Employee screen searches for employees in various ways and with various criteria.

Find

Filtered List

Based on the Find value and the Look In type selected, a filtered list of employees displays. Clicking on an employee selects that employee in the employee list.

Find First / Find Next

Based on the Find value and the Look In type selected, you can move sequentially through the employee list until no more employees match the criteria.

Highlight All/ Unhighlight

Based on the Find value and the Look In type selected, highlight all employees that match the criteria.

Options

Employee Status Filtering – only employees in a status that is set to display by default will be included in searching unless you select other status types. If the found employee is not currently displayed in the employee list, then you will need to make them visible first.

Sort Order – sorts the list of employees by the employee ID, the employee name, or the best matching value. The best matching value sorts those employees that start with the value you are looking for, before employees that contain or end with the value you are looking for. For example, when looking for "berg," Bergman would come before Goldberg.

Default On Enter Key – pressing the Enter key can be set to be the equivalent of clicking the Filtered List button or clicking the Find First button.


User Preferences

The User Preferences allow you to customize and personalize how information is visually organized and displayed.

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Employee Grouping

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Employee grouping lets you organize the employees into a hierarchical based view, grouped by one or more of the labor levels. You can choose to display the labor level ID and/or the labor level description in the group headers, and sort by the labor level ID, the description, or the sort order assigned to the labor level.

Employee Name Format

Employee List Name Format

Display the employee name with the employee ID before or after the employee name. The name format will affect how the employees sort, so choose the format that presents the employees in the order that you find easier to work with.

Employee Info Text

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The employee information shown in the caption bar can be customized (the caption bar in the picture below is where "User Preferences" is displayed). It uses merge fields like you do when making merge letters. Position your cursor in the text box and from the arrow on the Employee Info Text button, select one of the merge fields. The merge fields are replaced by the selected employee's information.

For example "Emp # <EmployeeID> - <FirstName> <LastName>." will display as "Emp # 12345 - Joe Smith." when you click on the employee Joe Smith.

A list of all available merge fields is here.

Employee Filtering

Labor Level Filtering

You can filter the employee list to one labor level item within a particular labor level. For example, if you have a large number of employees across many companies, then you can filter the employee list to a single company.

Employee Status Filtering

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Every employee has a current status. A status is configured to either display or not display by default. For example, the Active status typically displays by default, while the Inactive status typically does not display by default. Click the Apply button after selecting the Employee Statuses you wish to view.

Time Cards Preferences

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There are four different formats for displaying the hour totals on screen and in the time card reports. These are:

  • Total Hours, e.g. 14.00
  • Total Hours by Pay Type, e.g. 7.00 REG 7.00 OT
  • Total Hours by Shift, e.g. 7.00 (AM) 7.00 (PM)
  • Total Hours by Pay Type and Shift, e.g. 7.00 REG (AM) 7.00 OT (PM)

You can select a different format for on screen and for the time card reports format.

Show Worked Hours Only – this will eliminate pay types like holiday and vacation from the hour totals. The employee totals will show all pay types.

Show Add To Totals Hours Only – this will eliminate pay types like differentials (if the differential matches regular hours) from being in the hour totals. The employee totals will show all pay types.

Do Not Display Pre Paid Hours – this will eliminate Other Hours that were marked as Pre Paid from appearing in the hours totals. The employee totals will show all pay types.

Display Actual Date In Daily Summary – allows the actual date to be displayed in the daily totals in a column next to the pay date.

Main Screen Preferences

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Quick Access Commands – sort and delete the Quick Access commands. A separator can be inserted between commands to organize them.

Hide Status Bar – the status bar can be hidden, e.g. you have a smaller screen and screen space is tight.

Emailed Reports

When scheduling automated report emails they will be send from a main generic email address e.g. (YourFacility@mysbv.com), so replies will be ignored. If you want to get the replies, you can enter your own email address here. You can also change the subject and default message.

Other

Always Display Accrual Balances – this will display accrual balances on top of the employee's time card.

Modal Pivot Grid – this may help prevent the pivot grid report from freezing.

Use New Scheduler

Camera – select your camera so you can take pictures and add them to employees.


Employee Main

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The Main tab contains the employee information needed to identify an employee and to ensure that the calculations will be correct.

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Employee ID – this is generally the ID used in your payroll system. All employees must have a unique ID. A popup screen appears when you edit this field, and you cannot leave the popup screen until the ID is validated.

First Name, Middle Name, Last Name – these are editable fields for entering the employee’s full name.

Tag – a field to further identify or "tag" the employee, (useful when you have two employees with the same name).

Full Name – a display only field that displays the first name, initial, last name and tag fields, and is not editable.

Labor Levels – the employee's placement within each labor level defined in the software.

Pay Rule – a drop down list of pay rules. The pay rule determines the employee’s pay period, their rounding rules and how to calculate punches in relation to their schedule.

Base Schedule – a drop down list of base schedule groups. The base schedules include the start and end times, the break and lunch rules and the pay types to pay.

Holiday Group – a drop down list of holiday groups. The holiday group contains the list of holidays paid to the employee.

Accrual Group – a drop down list of accrual groups. The accrual group determines the number of hours that the employee accumulates based on the rules of that group.

Status – the employee’s current status. This is determined from the employee status history.


Employee Clock Info

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The Clock Info tab is where the employee is associated with a clock ID that the employee uses at one or more of the time clocks.

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Clock ID – A popup screen appears where you enter the Clock ID. You cannot leave this screen until the clock ID is validated.

Assigned Time Clocks – the time clocks that the employee can use. By default, all time clocks are selected. If additional time clocks are added to the system, an employee that has all clocks currently assigned will automatically be assigned to the new time clocks, but an employee who was assigned to only some clocks will not be assigned to newly added clocks.

Time Clock Supervisor – if the employee performs supervisor functions at the time clocks, select this option.

No Biometric Verification – If employee cannot punch because they cannot place their hand flat on the Time Clock to make the lights go out (injury, something about their hand limits their movement, missing finger) then you use this option.

HandPunch Threshold – a value of 0 uses the global threshold level of the HandPunch. This allows an individual employee to have a higher threshold to accommodate punching problems.

Punching Zone – available only with the HP4000, this restricts the employee to punching within zones.

Override Time Clock Assignments – If system is set to use specific time clocks for specific labor levels, the system will automatically assign time clocks accordingly. Use this settings to override the labor level time clock assignments.


Employee Status

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The status information maintained here determines the employee's current status as displayed on the Main tab. The current status is highlighted in yellow. The software comes with Active and Inactive as the built-in status types. Additional status types can be added, e.g. LOA.

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  • An employee with no status entries is considered Active but the software does not know the Hire Date, e.g. for seniority purposes.
  • Only changes in the employee's status should be entered. For example, an employee changing from a part timer to a full timer is NOT a status change. Previously entered statuses cannot be edited to encourage the maintenance of employee status history. The Is Hire Date is the only edit available on an existing status entry.
  • The software has a setting to determine if the first or last Active status entry should be considered the Hire Date. The default settings is that the latest Active status entry is used as the Hire Date.
  • Adding an Inactive status entry will not make the employee's current status immediately inactive. The general rule is that an employee becomes Inactive once the pay period they became inactive in is prior to the previous pay period.


Employee Time Cards

Display the time card information by selecting the employee from the employee list and clicking on the Time Cards tab.

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The time cards from the selected pay period show on screen, defaulting to the current pay period. The pay period selector is in the Time Cards and Schedules group, under the Home tab.

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Changing the selected pay period

  • Select a pay period from the drop down list.
  • Select the Previous Pay Period, Current Pay Period or Next Pay Period commands.
  • Use the arrows to navigate backwards or forwards through the pay periods.

Time Card Screen

The time card screen has three parts - time card detail, daily detail and pay period summary.

The time card detail shows the punches, the total for each pay date and the exceptions for each pay date. One day from the next pay period is shown in case an employee has a punch fall incorrectly into the next pay period, typically because of a missed punch.

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Clicking in any cell will display the daily detail for that pay date. The daily detail provides a shift and labor level breakout of the total hours shown for the selected date.

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The pay period summary at the bottom of the time card screen displays the totals for each pay type and the total for the pay period.

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Time Card Editing

Time card editing is comprised of adding, editing or deleting punches and adding, editing or deleting hours. Hours created from the calculation of the punches (punch hours) cannot be changed, but hours can be added or subtracted to adjust the totals for the pay date. Hours are also created automatically from the [ Holiday] rules (holiday hours).

For clarity, the hours that you enter manually into the software are called Other Hours, to distinguish them from the hours that calculate automatically from punches or for the holidays.

Punch Editing

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Punch Editing Video

Punches can be added, edited and deleted. You can work directly in the time card screen or for more advanced options use the punch screen.

In Cell Editing – to change a punch time, select the punch and then type in the new punch time. The punch date of the punch will not change (only the time will change).

In Cell Adding – click in an empty cell and enter the punch time. The punch date will be the same as the pay date. For example, this employee has a missing punch. Regardless of whether the In or the Out punch is missing, you can type in the missing punch time in the empty cell.

This is the time card with the missing punch.

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This is the time card after typing 0300P in the missing cell and pressing Enter.

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Notes:

  • Always enter the hour portion of the time as two digits such as 04, otherwise you will need to press the right arrow after entering 1 for the hour if you want to enter a time like 1:15pm. The software will not know if you want 1 or 11 as the hour so the cursor remains in the hour portion of the time until you press the right arrow. Entering the hour as two digits like 01 or 11 will avoid the use of the right arrow key.
  • No assumption is made about the date of the added punch. The value in the pay date column is always the date of the punch.
  • Punches will always sort themselves in date and time order, regardless of whether they are entered in the In or the Out column.
  • If there is not an empty cell in a row that has the pay date value that you need for the punch, then you need to use the Add Punch command under the Home ribbon tab.

In Cell Deleting

Delete punches by selecting one or more punches using the mouse or the keyboard and pressing the Delete key.

Drag and Fill

Punches can be dragged up or down to add the same punch time to other pay dates. After selecting the punch, hover the mouse over the cell border, and the cursor will change to a +. Click and drag either in an up or down direction, selecting the cells that you wish to add the punches. A punch is added for each selected cell, using the pay date of the selected cell's row and the time of the "dragged" cell. It will not overwrite an existing punch.

Clipboard

Cut, copy and paste is supported using the standard Windows shortcut keys of Ctrl + C for Copy, Ctrl + V for Paste, and Ctrl + X for Cut. You can also access the clipboard from the Clipboard group under the Home ribbon tab.

Punch Screen

Use the Punch screen for adding or editing punches when you require greater control over the punch information. Double clicking in a punch cell will display the punch screen. If you double click on an existing punch, then you will get the Edit Punch screen. If you double click in an empty cell, then you will get the Add Punch screen. You can also get to the Add Punch screen from the Add Punch command under the Home ribbon tab.

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Punch Date – this is the date the punch occurred, but not necessarily the pay date of the punch.

Punch Time – the time of the punch.

Punch Type – the type of punch. When adding a punch you can specify Out / In Punch to add 2 punches at the same time, i.e. to split a double shift. If you specify Swipe And Go, then the software decides what type of punch it is.

Reason – allows you to choose a reason. This is optional unless reasons are enforced.

Override Next Punch Cut Off – if selected, the next punch will “team up” with this punch. Select this to prevent an employee's in and out punches from being split into two different punch groups if the employee works a shift that is longer than normal.

Forced Pay Date – if the calculated pay date is incorrect, then you can force the pay date to the correct pay date. This is used to handle exceptions if an employee started working much earlier or later than usual and their time cards fell into the incorrect pay date.

Forced Calculated Date and Time – when the punches are correct, but the calculated punch time is incorrect, you can force the punch to calculate to a date and time of your selection. If you need to force the calculated punch date / time constantly, then the pay rules or the schedules are not configured correctly for this employee.

Forced Labor Levels – when an employee has a pair of punches, the software calculates hours from this punch pair. It matches the punches to a schedule, and uses the labor levels from the schedule as the labor levels for the calculated hours. Override the labor levels on the In punch of the punch pair to force the calculated hours to use different labor levels.

Note: forced labor levels have no impact when the employee is part of the Scheduler. The labor levels from the schedules are considered more powerful than the punch's labor levels.

Forced Pay Type– similar to Forced Labor Levels (see above) but overrides the pay type.

Forced Shift – similar to Forced Labor Levels (see above) but overrides the shift.

Audit – displays the audit trail for the punch.

Other Hours

Other Hours can be added or subtracted from an employee. Other Hours previously added could also be deleted.

Add and subtract hours in the time card screen or Other Hours screen. Delete previously added hours in the Other Hours screen only.

Other Hours Video

Adding or subtracting hours in the time card screen

Enter simple adjustments or additions of hours to a single day in the daily hours summary on the time card screen. Add the entry by completing the number of hours and exiting the cell or pressing the Enter key.

  • To make an adjustment to an existing calculation of hours (i.e. any row except the “New” row), change the current number in the Hours column and press Enter. The difference between the prior hours value and the hours value you entered will be calculated, and this adjustment added to the Other Hours.
  • To add hours, use the row that starts with New. Make the changes to the pay type, shift, or labor levels first, and then complete the entry for the number of hours.

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Notes:

Each pay type configured in the software can be setup as a Worked or an Unworked pay type, with the additional option of allowing the Worked / Unworked designation to be changed by the user. Unless the pay type is defined as Unworked and Fixed, hours entered here will be considered Worked. This can be important when adding hours that were owed and not worked in the pay period you are working in, in regards to the calculation of period overtime.

Other Hours Screen

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The Other Hours screen gives you more control over the entry of hours, as well as enabling you to enter hours for multiple days.

Other Hours added previously for the pay period you are working in will appear in the bottom grid upon opening the Other Hours screen. Edit these entries directly in the grid or delete entries by selecting the row header and pressing the Delete Selected Hours button, or pressing the Delete key on your keyboard.

Pay Date vs. Actual Date

Two calendars are provided. The calendar in the upper left corner represents the pay date(s) of the hours. The calendar next to it represents the date when the hours actually occurred. We refer to these dates as the actual dates.

If you do not specify an actual date when adding hours, then it will be the same as the pay date. You are restricted to pay dates within the working pay period; however, there is no restriction on the actual dates. For example, if an employee is taking vacation next week and you want to pay them in this week’s payroll, then the pay date(s) will need to be in the pay period that you are about to pay, but the actual dates would be the dates that the employee is on vacation. (PBJ hours are submitted according to Actual Date).

Selecting Multiple Dates in Either Calendar

After selecting one date from the calendar, then you can select other dates in two ways.

  1. To select consecutive days, hold down the shift key and then click on the second date. All dates between the two selected dates are selected.
  2. To select non-consecutive dates, hold down the Ctrl key and click on the other dates you want to select.

Specifying Pay Dates and Actual Dates

There are three ways to specify the pay dates and actual dates:

  1. If the pay date and actual date are the same, then only select the date(s) from the pay date calendar.
  2. If you want to specify that the same pay date be used for one or more actual dates, then select one date from the pay date calendar and the range of dates from the actual date calendar.
  3. If you want to specify a different pay date for each actual date, then you must select the same number of dates from each calendar.

The Add Hours button enables when a legitimate combination of dates is selected. A textual description of the dates used displays in the area between the calendars and the grid.

Uncheck the "Hours occur on these date(s)" checkbox if you decide not to use the actual dates.

Adding Hours

After selecting the dates, specify the number of hours, the shift, the pay type and the labor levels.

The number of hours may be based on the pay type selected. The number of hours can change based on whether this pay type is paid as a full day or whether it is based on the employee's shift information.

A Pre-Paid Hours option is also available. This is used to separate out hours when creating a payroll file, so that pre-paid hours will appear on separate checks.

Click on the Add Hours button and the hours will appear in the grid. You can also click on the Add and Close button to add the hours and return to the Time Card screen immediately.

Placeholders

When using the Scheduler module, you can link the schedule status types used when adding placeholders to a pay type. For example, the "Called In Sick" status type can be linked to the "Sick" pay type.

Placeholders that use a linked schedule status type automatically appear in the Placeholders tab. The status of the placeholder will be Pending by default, and can be changed to Approved, Not Approved or Pre-Paid.

  • Approved – this will add hours using the pay type and hours amount. The pay type and hours can be changed before selecting Approved.
  • Unapproved – the employee is not eligible for payment of hours, so they are not approved.
  • Pre-Paid – the employee was already paid for these hours, so does not require payment.

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Employees with placeholders that are Pending, Approved, Unapproved or Pre Paid are highlighted using the Employee Highlighter.

Recalculate Time Cards

The Recalculate Time Cards command under the Home ribbon tab can be used to manually recalculate a time card when there was changes made on the employee settings. This will recalculate the time card displayed and all the future time cards for this employee. Extra caution should be taken not to recalculate a time card that is already closed as doing so may change the hours on it and on all subsequent time cards even if they are closed pay periods.

(To calculate only the time card displayed on the screen, hold down the Shift button before clicking on the employee. Once the employee is selected, let go of the Shift key. You can then navigate to the pay period that you want to recalculate and click the recalculate button).

Time cards are automatically recalculated when a new punch comes in and also in the middle of the night.

Print Time Cards

The Time Card Report for Current Employee is used to print the current displayed time card. It will open as a PDF which can be printed.

(Use Ctrl to print rates. Use Alt to open report settings).


Employee Schedules

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Display schedule information by selecting the employee from the employee list and clicking on the Schedules tab.

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When you click on a schedule row (excluding the pay date column), the schedule screen will appear where you can perform schedule editing. The focus will automatically be on the control associated with the column that you clicked. For example, if you click on a schedule row in the Pay Type column, then the pay type drop down will have the focus in the schedule screen. This allows you to make quick changes using the keyboard.

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Each schedule contains the following information:

Pay Date – the date of the schedule. Time cards from one pay date are not restricted to only using schedules from this same pay date. For example, a time card from a double shift on a Monday may use a schedule from Monday and a schedule from the Tuesday, if they are determined to be the best matching schedules for the punches.

Shift – the shift designation assigned to the schedule. Changing the shift changes the start and end times (using the default base schedule for that shift).

Open Start – if the schedule has an open start, then the schedule start date and time will not have any effect on the calculation of the In punch, and only be used to match punches to schedules.

Start Date/Time – the schedule start date and start time.

End Date/Time – the schedule end date and end time calculated.

Open End – if the schedule has an open end, then the schedule end date and time will not have any effect on the calculation of the Out punch, and will only be used to match punches to schedules.

Labor Levels – the labor levels that this schedule represents. The labor levels from the schedule are used for time card calculation.

Break Group – the break group assigned to the schedule.

Pay Type – the pay type assigned to this schedule.

Pay Rule – this can be the employee's current pay rule, but can also be a specific pay rule that was configured at the base schedule level.

Schedule Status – this may be the schedule status setting assigned in the base schedule, unless the base schedule setting is set to Use Work Pattern. If set to Use Work Pattern, then the employee's work pattern setting is used to determine if this schedule’s status is Scheduled or Unscheduled.

Scheduled Hours – the scheduled hours setting assigned in the base schedule.

Auto Hours – generates hours automatically. Typically used for non-punching employees, but can also be used to add hours to an employee.

Move to Overtime First – hours calculating from this schedule move to overtime first, once the overtime threshold is reached. This allows schedules that occur earlier in the week to calculate overtime before schedules worked later in the week.

Comment – add or edit the comment associated with this schedule.

Scheduler Type (Other tab) – the scheduler type is used by the Scheduler for flagging special schedules. This allows the staffing reports to indicate the special status of this schedule.

Late In (Other tab) – if you want to track late in exceptions for non-punching employees, then you check Late In and enter the employee’s arrival time. The software will generate a Late In exception for attendance tracking purposes.

Adding a Schedule

Select the Add Schedule command from the Home ribbon tab. Select a pay date in the schedule screen before clicking on Add Schedule to fill in the pay date on the Add Schedule screen.

Deleting a Schedule

A schedule is deleted by selecting the complete row in the schedule grid and pressing Delete on the keyboard. You can also click and drag to select multiple schedules to delete, or select all schedules by clicking in the top left corner cell.

Note: If an employee is part of the Scheduler, then schedules are not generated after deleting them. If you want the deleted schedule to be available to other employees, then make this change in the Scheduler. For employees who are not in the Scheduler, the schedules will generate using the employee's base schedule setting as the basis.


Time Card Reports

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Daily Time Cards

A time card report grouped by each pay date. This report is useful to look at time card activity over a date range but seeing the activity within each date together.

Exception Time Card

This report displays the same information as the time card report, but only includes employees who have the selected exceptions (Options tab).

Missing Shifts Time Card

The missing shifts time card report displays the same information as the time card report, but only includes employees who have worked fewer shifts than their current shift count level (Work Pattern tab).

Over Shifts Time Card

The over shifts time card report displays the same information as the time card report, but only includes employees who have worked more shifts than their current shift count level (Work Pattern tab). Per Diem employees are not included in the report.

Punch Versus Paid

Time card punch report that compares the minute to minute calculation with paid hours.

Time Card Approval

The time card approval level of a pay period.

Time Cards

The time card report is one of the most commonly run reports. It provides all the punch and hours information for the employee as well as optional information like exception and shift counts. There are a large number of options available on this report (Options tab).

Time Cards Excel

A time card report in Excel format.

Time Cards with Schedules

Displays the punches, daily totals, schedules and hours summary.


Payroll Export

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The Payroll Export menu provides a selection of file exports that have been created to interface with various payroll software, therefore eliminating the need to key enter your employee payroll data. The selection screen for the payroll exports is the same as that used when running reports. Unlike reports, you will not necessarily see any form of output unless you are viewing the folder where the payroll file is created.

The following is a list of available payroll exports: